Bookkeeping Virtual Assistant

Bookkeeping VAs charge $30-$85 per hour or $400-$2,500 monthly retainers per client.

Managing books for 6-15 businesses generates $45,000-$250,000 annually with 75-85% margins after software subscriptions.

In 2025, small businesses need affordable bookkeeping support for transaction categorization, invoicing, bill pay, reconciliation, and basic financial reporting without hiring full-time bookkeepers.

Services include categorizing transactions in QuickBooks or Xero, creating and sending invoices, processing accounts payable, bank reconciliation, generating financial reports, preparing data for tax accountants, and managing receipt organization.

Successful bookkeeping VAs become experts in QuickBooks Online, Xero, Wave, and accounting fundamentals.

Many VAs work with specific industries (e-commerce, contractors, consultants) or business types (solo entrepreneurs, service businesses).

The key is maintaining accuracy, understanding basic accounting principles, and communicating financial information clearly.

Most serve clients on monthly retainers (5-20 hours monthly).

Note: bookkeeping VAs handle data entry and categorization; CPAs and accountants provide tax advice and complex accounting services.