Real Estate Transaction Coordinator

Transaction coordinators manage the administrative details and paperwork for real estate transactions from contract to closing.

You track deadlines and contingencies, coordinate with lenders, inspectors, title companies, and attorneys, ensure all paperwork completed correctly, communicate transaction status to agents and clients, schedule appointments and closings, and ensure smooth transactions.

This allows agents to focus on sales while you handle transaction management.

Success requires real estate transaction knowledge, extreme organization and attention to detail, communication and coordination abilities, real estate software proficiency, and understanding timelines and deadlines.

Pricing typically ranges from $250-600 per transaction, with some coordinators charging monthly retainers for high-volume agents or teams.

Coordinating 15 transactions monthly at $400 average = $6,000 monthly revenue.

Startup costs include real estate transaction training, transaction management software (Dotloop, Skyslope, $30-100 monthly), business formation and insurance (E&O important), marketing to real estate agents, computer and phone, office setup, and potentially real estate licensing in some states totaling $2,000-8,000.

Building client base involves marketing to busy real estate agents and teams, offering to coordinate transactions relieving administrative burden, starting with one or two agents to prove value, demonstrating organized efficient process, targeting newer agents who haven't built team, potentially working with brokerages, showcasing on-time closings and attention to detail, and networking at real estate events.

Revenue comes from per-transaction fees, monthly retainers for exclusive agent relationships, potentially offering different service levels, volume discounts for teams, or adding related services (marketing, database management).

Operating costs include transaction software, E&O insurance, continuing education on regulations and forms, phone and communication, marketing, potentially assistant support as you grow, and administrative time.

Challenges include liability if missing deadlines or details, managing multiple transactions simultaneously, each transaction unique with different issues, regulations vary by state, working around agent and client schedules, and competitive pricing from virtual assistants.

Success requires impeccable organization and systems, proactive communication with all parties, understanding transaction pitfalls and how to prevent, building trust with agents (their reputation depends on you), potentially specializing in transaction types or brokerages, using technology efficiently, and managing capacity carefully (quality over volume).

Transaction coordination serves busy agents needing reliable administrative support.