Bid & Proposal Coordination Service

Coordinate and manage proposal development process and contributors

Startup Cost
$6,000-$25,000
Difficulty
Intermediate
Time to Profit
4-10 months
Profit Potential
$12,000-$67,000/month

Overview

Proposal coordinators charge $60-$150 hourly or $8,000-$50,000 per proposal.

Coordinating 20-50 proposals annually generates $150,000-$800,000 with 70-85% margins.

In 2025, complex proposals require dedicated coordination.

Revenue from proposal coordination fees ($8,000-$50,000 per proposal), proposal schedule and planning ($3,000-$15,000), contributor management and reviews, compliance matrix and tracking, proposal production and submission ($2,500-$12,000), and proposal management office (PMO) setup ($15,000-$75,000).

Services include proposal schedule development and management, contributor coordination and assignments, compliance matrix and requirement tracking, review and editing coordination, proposal production and formatting, and submission preparation and delivery.

Successful coordinators keep proposals on schedule, manage multiple contributors effectively, ensure compliance with all requirements, coordinate quality reviews, and deliver professional proposals on time.

Government contractors with proposal volume as clients.

Marketing through proposal managers, contractor associations, proposal management expertise, coordination efficiency, and contractor networks.

Required Skills

  • Proposal Management
  • Project Coordination
  • Schedule Management
  • Compliance Tracking
  • Document Production
  • Team Coordination

Pros and Cons

Pros

  • Can coordinate multiple proposals simultaneously
  • Less technical than proposal writing
  • Strong demand for proposal coordinators
  • Work with proposal teams and writers
  • Recurring work with active contractors

Cons

  • Tight deadlines and schedule pressure
  • Managing difficult contributors and personalities
  • Late nights before proposal submission
  • Lower fees than proposal writing
  • Competitive coordination market

How to Get Started

  1. Build proposal coordination and management experience
  2. Learn proposal tools (Microsoft Project, SharePoint)
  3. Develop coordination processes and templates
  4. Market to government contractors with proposal volume
  5. Create proposal schedules and compliance matrices
  6. Coordinate contributors and manage reviews
  7. Produce and submit compliant proposals

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