Audio/Visual Equipment Rental

Audio/visual equipment rental businesses provide professional AV gear for corporate events, conferences, weddings, concerts, productions, and presentations.

Inventory includes sound systems, microphones, projectors, screens, lighting, video equipment, staging, and sometimes technical operators.

This service supports events requiring professional-quality audio and visual technology beyond basic venue capabilities.

Successful AV rental businesses maintain current technology, provide technical expertise, and often include setup and operation services.

The business model charges rental fees based on equipment type and rental duration, ranging from $200-1,000+ for basic packages to $5,000-25,000+ for large conferences with complete AV production.

Many rentals include technical operators at additional fees.

Services include equipment consultation matching gear to event needs, delivery and professional setup, technical operation during events, on-site troubleshooting and support, teardown and removal, and sometimes live streaming or recording services.

Success requires deep technical knowledge of AV equipment and applications, quality professional-grade inventory, technical support and operation skills, understanding event production requirements, and staying current with evolving technology.

Initial investment is substantial—professional audio and video equipment ranges from $20,000-100,000+ for comprehensive inventory.

The business serves both direct clients and event production companies needing equipment for specific projects.

Marketing targets corporate event planners, hotels and conference centers, production companies, and directly to organizations hosting events, emphasizing technical expertise, equipment quality and reliability, and professional support.

Industry relationships and demonstrations build credibility.

The business offers premium pricing for specialized equipment and expertise, recurring relationships with corporate and venue clients, and passionate work for AV enthusiasts.

Challenges include significant technology investment, rapid equipment depreciation and obsolescence, technical complexity requiring expertise, competition from large AV companies, and physical demands of equipment transport and setup.

Many AV rental businesses expand to full event production services.